CHECKLIST FOR ORGANIZING AND CONDUCTING A CERTIFICATION CLINIC
SCHEDULING A CERTIFICATION CLINIC
q Obtain or re-new CHA Program Membership
q Obtain Host Site Approval by phone from Program Director 800-399-0138
q Establish
dates for clinic (minimum 5 days, 3 days for seasonal certification)
q Get
verbal commitment from CHA Clinicians. Each clinic group requires one CI and
ACI or two CIs; one CI must agree to be Clinic Director.
q Complete
Cost Factors form and set participant fee for outside participants
q Submit
Clinic Request form to CHA office
q Submit
Material Order Form to CHA office
ORGANIZING THE CLINIC
q Secure
written contract for clinic staff (sample enclosed)
q Make
travel arrangements for clinic staff
q Advertising
and promotion for clinic
q Mail
registration materials and manuals to participants
q
CHA
Application and Health Sheet
q
CHA
Course Syllabus, suggested packing list
q
Required
CHA Manuals
q
Information
on schedule and host accommodations
q Send
copies of above information (except books) to all clinic staff
q Coordinate
with Clinic Director on clinic schedule, accommodations, feeding and stable
duties, horse and equipment use, contingency plans and any special needs of
facility or participants
PREPARATION FOR THE CLINIC
q Fix,
clean, repair tack, helmets and other equipment
q Repair
and maintenance to fences, barn, stalls, arenas
q Health
maintenance for horses (vet and farrier routines)
q Plan
meal times, location, menu
q Prepare
housing for participants (if provided)
q Secure
any additional equipment needed for clinic (jumps, pack saddles, English
saddles, etc.)
q Check
Emergency Equipment
q
1st
Aid Kit easily located, fully stocked
q
Fire
Extinguishers
q
Post
Emergency Contact Numbers
CONDUCTING THE CLINIC
q Greet
staff, orient CD to site and facilitate getting the clinic started
q Greet
participants, give site and barn orientations
q Collect
any clinic fees owed by participants to the host site
q Work
with the Clinic Director to facilitate a productive clinic for everyone
q Coordinate
with Clinic Director to ensure required post-clinic paperwork is submitted to CHA
office
q Ensure
all fees owed to CHA are paid in a timely fashion